7 Stages Of Communication Process
Communication is a means of understanding one another. It is a powerful tool that, if used correctly, can move mountains. The way you communicate is so important that it can turn war into peace and love into hate. So, good communication is the prime quality that every person should have.
Sometimes people are not coherent with their words and are unable to communicate their message. They get frustrated and feel angry when the recipient does not follow their message. This is why you have to be clear with your words.
The more well-read you are, the more literate and better at communication you will be. Communication is the means of convincing other people with your thoughts, ideas, and beliefs. You may have sound ideas and intentions, but without the right words and medium of communication, your efforts will go down the drain.
Using the right words and terms not only saves time but also shows effectiveness. A successful leader is one who has good communication skills. They use this skill to ensure harmony and interpersonal relationships between all staff members, which is important to run any organization successfully.
Be it a multinational company, or a law essay writing service, the process of communication should be crystal-clear. The leader must be clever enough to understand the nature and the level of different people they communicate with so that they are well-understood by all. It is the job of the leader to guide the team towards achieving the goals of the organization.
Your communication should be so strong that your goals and vision become the goals and vision of your team members. When this vision is communicated properly, the leader will have a very strong and reliable team to work with. They will work in harmony and will be ready to put in all the efforts to achieve that goal.
All of this will be possible because of effective communication. On the contrary, if you fail to communicate well, you will not get the results that you expect. You will feel frustrated and not realise that the problem may lie in the lack of good communication.
The sender is the person who wants to communicate their message. They have the most important job to fulfil. If they fail at it, it will disrupt the entire process of communication. So, they have to ensure that their message is precise and to the point. They have to be clear with the message that they want to communicate and should only add correct and useful information to their message, so the receiver does not feel confused or unable to decipher the message.
Once you have communicated your message, you can ask the receiver to repeat the message. This will help you realise if you have been successful in communicating your thoughts or not. You can evaluate whether you have or haven’t been clear with your message, or you have not communicated to the level of the recipient.
This stage of communication revolves around sending the message in a form that can easily be decoded by the receiver. There should be good communication between the sender and receiver so that the encoded message is not misunderstood and can be easily decoded by the receiver.
The message of the sender should not be confusing for the receiver to decode it. The sender should have the ability to send a message which is clear and easily understood by the receiver, without the addition of irrelevant or offensive material.
This stage of communication revolves around the medium through which the message is transferred. The message can be delivered in many ways, and both verbal and non-verbal communication is used as a medium for communication.
Each channel has its advantages and disadvantages. So, you have to choose the channel of communication, based on how important the message is. You cannot rely on verbal communication in matters that are too important to be forgotten after being relayed.
When it is delivered via telephone or face-to-face, you are depending on the recipient’s memory. There is no evidence of giving instructions if some time passes by and a memory lapse occurs. Some people have good communication with their secretaries or team that makes this a quick way of giving instructions, but it may not be as effective and reliable.
Verbal communication has the advantage that it is quick and extemporary. Sometimes verbal communication is very important where the tone and body language play a critical role. Severe words can be used in a tone that relays the message but does not offend the receiver.
However, written communication is retained and can be retrieved for a longer period. With a lot of electronic gadgets, communication can be recorded and replayed. On the flip side, many written texts do not carry the emotion of the person sending the message, and the message may not be taken in the right context as written.
You should know who you are communicating with, and what language the recipient understands. It is pointless to use terms that your recipient is less likely to understand.
Once you have sent the message, you may feel that your job is done. However, if the receiver is unable to correctly decode your message, then all your efforts are worthwhile. Effective communication is where the recipient can decode your message exactly as you wish them to. Having a communication bond with your receiver, you can be hopeful that your message is clear and correctly decoded.
Your job is not done until you confirm that your message has been clearly understood. This is the feedback and follow-up that is necessary on your part. Wrong communication or misunderstanding can lead to bad results, which can occur if you do not ensure that the message has been decoded correctly.
If there is any sort of obstruction or disturbance that may have occurred during communication, it will affect the receiver’s ability to comprehend the message properly.
With verbal communication, there is static in the line, or there is unwanted noise, and the message becomes unclear. Sometimes when correct units are not used, and only a figure is given, it can cause a lot of misunderstanding. While giving written instruction, the quantity and units are better understood, and there is less probability of miscommunication.